Dear visitors of our website,
to make you feel save on our website, we want to inform you how we handle your data.

Controller

The party responsible for the collection, processing and use of personal data during your visit to our website is the das German Centre of Gerontology (DZA), Manfred-von-Richthofen-Strasse 2, D-12101 Berlin.

Usage data

When you visit our website, we temporarily store so-called usage data on the basis of Article 6 paragraph 1 letter f of the General Data Protection Regulation (GDPR). We use this usage data for statistical purposes, to improve our websites and for security purposes. We use this information to enable you to access our website, to monitor and administer our systems and to improve the design of our websites. These purposes pursued by us also represent the legitimate interest within the meaning of Article 6 paragraph 1 letter f GDPR.

The data file contains:

• the website from which the file was requested
• the name of the file
• the date and time of the query
• the amount of data transferred
• the access status (file transferred, file not found)
• the description of the type of web browser used
• the IP address of the requesting computer.

Web analytics with Matomo

Our website uses the web analytics service Matomo on the basis of Art. 6 paragraph 1 letter f GDPR. Matomo uses so-called “cookies”. They are text files which are stored on your computer and which enable us to analyze the use of the website. For this purpose, the information generated by the cookie about the use of the website (including your abbreviated IP address) is sent to our server and stored for website use analysis, which serves to optimize our website. These purposes pursued by us also represent the legitimate interest in the use of data in the sense of the legal basis. The IP address is anonymized before in this process, so you remain anonymous. The information about the use of this website generated by the cookie is not passed on to third parties. You can prevent the use of cookies by setting your browser software accordingly, however, you may not be able to use all the functions of the website to their full extent after that.

Job application

We attach great importance to compliance with data protection regulations. In accordance with Article 13 GDPR, we would like to inform you about the collection of your personal data:

Authority responsible:

The German Centre for Gerontology (DZA), Manfred-von-Richthofen-Straße 2, 12101 Berlin, is responsible for processing your application data.

Data processing and legal basis:
We process the data that which are necessary to process your job application. These include contact data as well as all data with the application. (e.g. curriculum vitae, certificates, skills, answers to questions, bank details etc.). The legal basis for this results from § 26 Federal Data Protection Act (BDSG).

Purpose of data collection:
The purpose of the data collection is the candidate selection procedure.

Saving and deleting application data:

If there is no legal retention period, your data will be deleted as soon as storage is no longer necessary or the legitimate interest in storage has expired. If no employment contract has been established, your data will be deleted 6 months after completion of the application procedure at the latest. If your application is still of interest to us, we will ask you whether we may retain your application for future vacancies. In individual cases, due to legal storage obligations (e.g. travel expense reimbursement), individual data may be stored for a longer period of time. The duration of the storage results e.g. from the German Fiscal Code (6 years) or the German Commercial Code (10 years).

Confidential treatment and recipient of your data:

Your data will of course be treated confidentially and will not be passed on to third parties. If necessary, we use service providers who are strictly bound by instructions, who support us e.g. in the areas of EDP or the archiving and destruction of documents and with whom separate contracts for order processing have been concluded.

Your rights:
You have the right to access your personal data (Art. 15 GDPR), to correct inaccurate data (Art. 16 GDPR) or to delete them if one of the reasons stated in Art. 17 GDPR applies, e.g. if the data is no longer required for the purposes pursued. There is also the right to restrict the processing if one of the conditions mentioned in Art. 18 GDPR is fulfilled and in the cases of Art. 20 GDPR (right to data transferability).

In addition, you have the right to complain to a supervisory authority if you are of the opinion that the processing of the data concerning you violates data protection regulations. The right of appeal may in particular be exercised before a supervisory authority in the Member State in which the person concerned is staying or working or in which the alleged infringement took place.

Mailing-list

You have the possibility to submit newsletters on research results of the DZA (e.g. DZA-research and research data centre). For this purpose, we require some obligatory data: last name, email address and the category, you submit for. You can optionally provide us with the following data: your first name. We use this data to send you the required newsletters and to address you personally. The legal basis for the data processing is your freely given consent, which you have given us when registering in the mailing list (double-opt-in-procedure). You can withdraw it at any time with effect for the future, e.g. by clicking the unsubscribe-link in the newsletter. Processing data operations that took place before the withdrawal remain lawful.

Press distribution list

We provide the opportunity to receive press releases and information on press conferences per email. For this purpose, we require some obligatory data: title, last name, editorial department and email address. We use this data to send you press releases. You can optionally provide us with the following data: First name, phone number. We use this data to address you personally or to call you back. The legal basis for the data processing is your freely given consent, which you have given us when registering in the press distribution list. You can withdraw it at any time with effect for the future, e.g. y sending an e-mail to presseverteiler_widerrufdzade. Processing data operations that took place before the withdrawal remain lawful.

Contact/ Internships

You can choose to contact us via email or phone. You also can use our contact form. The so accumulated data are only used to answer your request. A passing on to third parties only takes place when it’s required to answer your request. The legal basis for the data processing is Article 6 paragraph 1 letter f GDPR. We have a legitimate interest in being in contact with the users of our website and in answering their questions or send them information.

Survey data distribution contract

On application we provide you with data of the German Ageing Survey, the German Volunteering Survey and the PREFER 2009 study. If you want to use the data, you can fill in the appropriate application form on our website. For this purpose, we require some obligatory data: complete name (including title), institution, address, classification of the mail address as institutional/private, email address and purpose of usage, including academic discipline/department, topic/tittle and expected end of project (date). If you apply for survey data for your theses, we also have to know for what type of thesis. If you mark with a cross that other person also will have access to the data, we need the contact information of theses co-users  (institutionel and private ones: first name, last name, email address, institution, address). We use this data to contact you personally, to verify your legitimation for data use, for the distribution contract, for the terms of use relating to your co-user and to keep in contact with you. Moreover, you can optionally provide us with the following data: title, country, phone number. We process this data to address you with your title, to complement the country in the postal address or to contayt you directly in case of questions due to your data distribution contract. The legal basis for the data processing is article 6 paragraph 1 letter b GDPR.

Are you bound to supply your data?

The supply of your data is not legal mandatory. But some of your data are necessary to open a user account and to deliver you the edited survey data. Without receiving the needed data we are not able to enable you to use the survey data. Other information are optional, but can be required for certain services. We inform you during data entry if this data is needed for the supply of required service or function. The fields are marked as requested data. In case that the required data is not delivered, it is possible that the respective service or function can not be used. In case that the optional data is not delivered, it is possible that can not deliver our services in the same form and extent than usual.

Duration of data storage

We only store your data for as long as is necessary for the provision of our services and there are no retention periods to prevent deletion.

Use of service providers

We employ service providers to provide services and process your data (so-called commissioned data processing). This implies the provider who host our website. The provider processes data exclusively on instruction of the DZA. They are obliged to follow the prevailing data protection laws. They gain access to your data only in an extent and for a period, which is necessary.

Your rights as a user

As user, you have the right to request information about which of your data is being stored with us, and for what purpose. Besides, you can have incorrect data corrected or have data deleted if its storage is inadmissible or no longer necessary. You have the right to restriction of processing as well as the right to data portability. Furthermore, you have the right to complain to a supervisory authority about the data processing taking place.

Data protection note for our social media sites

Information on your right to object

You have the right to object to the processing of your personal data The prerequisite for this is that the data processing takes place on the basis of legitimate interests.

Data protection officer

The data protection officer of the DZA will pleased to provide you with information on data protection and is interested in your suggestions.

datenschutz nord GmbH
Zweigstelle Berlin-Charlottenburg
Kurfürstendamm 212
10719 Berlin
office@datenschutz-nord.de